H1: terms and conditions
Last updated: 22nd November 2025
H2: definitions
“Client” means the person, company, authority or body instructing GRKA to carry out the work.
“Services” means all architectural, interior design, planning, consultancy or related services provided by GRKA.
“Consultants” means structural engineers, surveyors, MEP engineers or other specialists appointed by the client.
“Contractor” means any builder, tradesperson, fabricator or supplier appointed directly by the client.
“Project” means the works identified in the written proposal, fee agreement or appointment document.
“Deliverables” means drawings, specifications, schedules, visuals, reports, digital files and any documents produced by GRKA as part of the services.
H2: scope of services
2.1 GRKA provides services as described in the written proposal.
2.2 Only services explicitly listed in writing are included.
2.3 Additional or varied services are chargeable at the applicable hourly or fixed rates.
2.4 Drawings issued by GRKA represent design intent unless otherwise stated.
H2: client responsibilities
The client must:
Provide accurate and complete information, including surveys and site data
Appoint all required consultants
Make timely decisions
Verify all dimensions and site measurements before fabrication, construction or installation
Pay all invoices, consultant fees and local authority fees
Ensure contractors check all drawings, confirm buildability and report issues
GRKA is not responsible for errors arising from inaccurate or delayed information from the client or third parties.
H2: consultants, contractors and third parties
4.1 Consultants are appointed and paid directly by the client.
4.2 GRKA is not responsible for their performance or advice.
4.3 Contractors are appointed directly by the client.
4.4 GRKA relies on accurate information from consultants and contractors.
4.5 The client indemnifies GRKA against costs or delays caused by third parties.
4.6 A minimum 10% management fee applies if GRKA coordinates consultants.
H2: planning, approvals and authorities
5.1 GRKA can prepare and submit applications when instructed.
5.2 Planning permission cannot be guaranteed.
5.3 Authority timelines are outside GRKA’s control.
5.4 Building control compliance sits with the contractor unless GRKA is contracted for it.
5.5 Proceeding without approval is at the client’s risk.
H2: website use
6.1 GRKA aims to keep website content accurate but cannot guarantee completeness.
6.2 Access may be suspended at any time.
6.3 Website content cannot be reused without permission.
H2: fees, payments and invoicing
7.1 Fees are set out in writing.
7.2 Invoices are due immediately and no later than seven days.
7.3 Overdue invoices incur interest at 1.5% above base rate plus admin charges.
7.4 GRKA may adjust rates annually or in exceptional circumstances.
7.5 GRKA may suspend services if invoices remain unpaid.
7.6 Fee terms are valid for three months.
H2: additional expenses
Charges may include:
Travel
Printing
Samples
Consultants
FF&E and supplier-related costs
H2: intellectual property and copyright
9.1 All materials remain GRKA’s property.
9.2 The client receives a licence only for the specific project.
9.3 GRKA may withdraw the licence if invoices are unpaid.
9.4 Editable files are not supplied unless agreed, approved by insurers, and paid for.
9.5 GRKA retains a lien over documents until invoices are paid.
H2: conditions of appointment
(Integrated from the PDF.)
10.1 GRKA accepts no liability for delays or consequential costs.
10.2 Payment terms are seven days.
10.3 Fees may be reviewed as required.
10.4 Additional expenses may be charged.
10.5 Copyright remains with GRKA.
10.6 Local authority and consultant fees are paid directly by the client.
10.7 DWG/DXF files are issued only at GRKA’s discretion.
10.8 Fees may be reviewed after long project delays.
10.9 Exceptional mapping costs are chargeable.
10.10 Contract governed by England and Wales law.
10.11 Contract is personal to the named client.
10.12 GRKA may suspend services for non-payment.
10.13 GRKA may withdraw documents or applications if invoices remain unpaid.
10.14 Interim invoices may be issued for delays.
10.15 GRKA will invoice for completed work if the client terminates.
10.16 GRKA may photograph completed works.
10.17 Existing building fabric is assumed unless inspected.
10.18 Discharge of conditions is the client’s responsibility.
10.19 Structural engineers are contracted directly by the client.
10.20 Third-party fees may include a 10% management fee.
10.21 GRKA maintains professional indemnity insurance.
H2: interior design, FF&E and bespoke joinery
11.1 Interior design concepts are not warranties.
11.2 GRKA does not purchase FF&E unless instructed; a 10% fee applies.
11.3 GRKA is not liable for supplier issues.
11.4 Samples and images are indicative.
11.5 Contractors are responsible for installation.
11.6 GRKA provides design intent drawings only.
11.7 Additional revisions are chargeable.
11.8 GRKA is not responsible for delays caused by suppliers.
11.9 All digital files remain GRKA’s property.
11.10 Contractors must verify all measurements.
11.11 GRKA is not liable where measurements are not verified.
H2: changes, variations and additional work
12.1 Variations will incur additional charges.
12.2 Change of design direction after approval will be charged.
12.3 Costs will be confirmed before work begins.
H2: liability and limitations
13.1 GRKA will perform services with reasonable skill and care.
13.2 GRKA’s liability is limited to the total fees paid for the relevant services.
13.3 GRKA is not liable for:
Planning refusals
Contractor workmanship
Cost fluctuations
Concealed building issues
Errors caused by third-party information
Authority or supplier delays
Indirect or consequential loss
Errors caused by unverified site dimensions
13.4 GRKA is not responsible where contractors proceed without verifying measurements.
H2: suspension of services
If any invoice is overdue, GRKA may suspend work immediately and withdraw:
Planning applications
Building control submissions
Tender documents
Construction drawings
Digital files
Work resumes only once all overdue sums are paid.
H2: termination
15.1 Either party may terminate in writing.
15.2 GRKA will invoice for all completed work up to termination.
15.3 All intellectual property remains GRKA’s.
H2: governing law
These terms are governed by the laws of England and Wales.
H2: contact
GRK Architecture
Email: info@grka.co.uk
Phone: 0330 043 0073
Website: https://grka.co.uk